SUO-MOTO Disclosure

Disclosure under Section 4 of the Right to Information Act, 2005

Organisation and Function

1	Organisation and Function
1.1	Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]
1.1.1	Name and address of the Organization	School of Planning and Architecture, Bhopal Neelbad Road, Bhauri, Bhopal (M.P.)- 462030 Website : http://www.spabhopal.ac.in
1.1.2	Head of the organization	Prof. (Dr.) Kailasa Rao Malkar Email- director[at]spabhopal[dot]ac[dot]in http://www.spabhopal.ac.in/Director.aspx
1.1.3	Vision, Mission and Key objectives	View
1.1.4	Function and duties	As per SPA Act 2014 and SPA Statutes 2016
1.1.5	Organization Chart	Organizational Flow Chart
1.1.6	Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt	Current Deans Details of Deans tenure as on 14.09.2025 Current HODs Details of HoDs tenure as on 02.07.2026 Departments of Institute Department's Vision and Mission Department of Architecture Department of Conservation Department of Design Department of Transport Planning Department of Landscape Department of Urban Design Department of Environmental Planning Department of Building Engineering & Management Department of Urban and Regional Planning Administrative Committees Governance Other Committees Caste-based discrimination complaints system Internal Complaint Committee (ICC) Office Orders
1.2	Power and duties of its officers and employees [Section 4(1) (b)(ii)]
1.2.1	Powers and duties of officers (administrative, financial and judicial)	Please see page no. 24 to 30 of SPA Statues. As Per SPA Act 2014 and SPA Statutes 2016
1.2.2	Power and Duties of other Employees	https://spabhopal.ac.in/OfficeOrder.aspx
1.2.3	Rules/ orders under which powers and duty are derived and Exercised	Please see page no. 24 to 30 of SPA Statues. As Per SPA Act 2014 and SPA Statutes 2016 Organization chart https://spabhopal.ac.in/OfficeOrder.aspx Please see page no. 24 to 30 of SPA Statues. As Per SPA Act 2014 and SPA Statutes 2016
1.2.4	Work allocation	Organization chart https://spabhopal.ac.in/OfficeOrder.aspx
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]
1.3.1	Process of decision making Identify key decision making points	https://www.spab.ac.in/OfficeOrder/2023/OrganisationalFlowCharts.pdf Decisions are taken in accordance with the provisions of the Act/Statutes/Ordinances/Academic Rules & Regulations / Policies, Rules etc. of the Institute received from Ministry of Education and the decisions taken by BoG from time to time and procedures/practices of the Institute. Policy matters are decided at the level of Director/BoG. The Director, Deans, Registrar, Finance Committee, Building Works Committee and HoDs of the institute have been authorised by the Institutes SPA Act and Statutes and through the Delegation of Financial Powers to take key decisions.
1.3.2	Final decision making authority	The Director in most cases and the Board of Governors in specific cases as mandated in SPA Act and Statutes .
1.3.3	Related provisions, acts, rules etc.	Please click here to view
1.3.4	Time limit for taking a decisions, if any	The respective authorities take decisions in accordance with the provisions of the SPA Act, 2014 and the SPA Statutes. The time taken for various routine matters in different sections of the institute is as follows: Academic Section: 1 - 5 Working days (as per the Academic Calendar, wherever applicable) Finance & Accounts Section: 1- 10 Working Days Administration Section: 1- 15 Working Days
1.3.5	Channel of supervision and accountability	https://www.spab.ac.in/OfficeOrder/2023/OrganisationalFlowCharts.pdf
1.4	Norms for discharge of functions [Section 4(1)(b)(iv)]
1.4.1	Nature of functions/ services offered	(As perSPA Act 2014andSPA Statutes 2016) Statutes of SPA Bhopal I. https://spabhopal.ac.in/CasteBased Discrimination II. OfficeOrder Internal ComplaintCommittee III. OfficeOrder- GrievanceRedressal Committee for Students IV.OfficeOrder Grievance RedressalCommittee for Faculty/Staff
1.4.2	Norms/ standards for functions/ service delivery
1.4.3	Process by which these services can be accessed
1.4.4	Time-limit for achieving the targets
1.4.5	Process of redress of grievances
1.5	Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)]
1.5.1	Title and nature of the record/ manual /instruction.	Annual Reports Ordinances & Regulations of UG, PG & Ph.D. programme. Store and Purchase Manual Accounting Manual Library Manual Research & Development Manual House Allotment Rules Delegation of Powers
1.5.2	List of Rules, regulations, instructions manuals and records.	Store and Purchase Manual Accounting Manual Library Manual Research & Development Manual
1.5.3	Acts/ Rules manuals etc.	SPA Act 2014 Statutes
1.5.4	Transfer policy and transfer orders	Office Memorandum https://spabhopal.ac.in/OfficeOrder.aspx
1.6	Categories of documents held by the authority under its control [Section 4(1)(b) (vi)]
1.6.1	Categories of documents	Custodian of Information & categories Administrative & Establishment, Academics, Research, Student Welfare, Faculty Welfare, Planning & Development etc.
1.6.2	Custodian of documents/categories	Custodian of Information & categories
1.7	Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]
1.7.1	Name of Boards, Council, Committee etc.	Following are the Main Committees / Governing body of the Institute: Committee Member List 2026 Board of Governors Senate Finance Committee Building and Works Committee Internal Complaints Committee Selection Committees (http://spabhopal.ac.in/Governance.aspx)
1.7.2	Composition
1.7.3	Dates from which constituted
1.7.4	Term/ Tenure
1.7.5	Powers and functions	As per SPA Act 2014 and Statutes
1.7.6	Whether their meetings are open to the public?	No
1.7.7	Whether the minutes of the meetings are open to the public?	Yes
1.7.8	Place where the minutes if open to the public are available?	Minutes of the Meetings of Board of Governors Minutes of the Meetings of Finance Committee Minutes of the Meetings of Senate Minutes of the Meetings of Building & Works Committee
1.8	Directory of officers and employees [Section 4(1) (b) (ix)]
1.8.1	Name and designation	Telephone Directory
1.8.2	Telephone , fax and email ID	Telephone Directory
1.9	Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)]
1.9.1	List of employees with Gross monthly remuneration	Gross salary of Faculty and Non-Faculty year 2025-2026. Gross salary of Faculty and Non-Faculty year 2024-2025.
1.9.2	System of compensation as provided in its regulations	Benefits and Incentives for the Permanent Employees of the Institute are as per the 7th CPC guidelines
1.10	Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)]
1.10.1	Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority	First Appellate Authority Prof. Nikhil Ranjan Mandal Registrar (I/C) Tele. : 0755-2526816 E-mail: registrar[at]spabhopal[dot]ac[dot]in Central Public Information Officer (CPIO) for all matters. Ms. Deepali Bagchi, Assistant Registrar, Tele. : 0755-2526800 Email: deepali[at]spabhopal[dot]ac[dot]in
1.10.2	Address, telephone numbers and email ID of each designated official.	First Appellate Authority Prof. Nikhil Ranjan Mandal Registrar (I/C) Tele. : 0755-2526816 E-mail: registrar[at]spabhopal[dot]ac[dot]in Central Public Information Officer (CPIO) for all matters. Ms. Deepali Bagchi, Assistant Registrar Tele. : 0755-2526800 Email: deepali[at]spabhopal[dot]ac[dot]in
1.11	No. of employees against whom Disciplinary action has been proposed/ taken (Section 4(2))
1.11.1	No. of employees against whom disciplinary action has been Pending for Minor penalty or major penalty proceedings	Nil
1.11.2	Finalised for Minor penalty or major penalty proceedings	Nil
1.12	Programmes to advance understanding of RTI (Section 26)
1.12.1	Educational programmes	RTI Training Programme for the year 2025-26
1.12.2	Efforts to encourage public authority to participate in these programmes
1.12.3	Training of CPIO/APIO
1.12.4	Update & publish guidelines on RTI by the Public Authorities concerned	RTI Handbook
1.13	Transfer policy and transfer orders[F No. 1/6/2011- IR dt. 15.4.2013]
1.13.1	Transfer policy and transfer orders[F No. 1/6/2011- IR dt. 15.4.2013]	No transfer policy, only internal transfers occur between the departments Office Order

Budget and Programmes

2	Budget and Programmes
2.1	Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]
2.1.1	Total Budget for the public authority	Budget Details 2026-2027 Budget estimate 2026-27 Head wise details of budget available on the below link: Budget Estimate 2025-26 Head wise details of budget available on the below link: Budget Estimate 2024-25 Annual Account Report is available from page 80 annual report 2024-25: Annual Report 2024-25.pdf
2.1.2	Budget for each agency and plan & programmes
2.1.3	Proposed expenditures
2.1.4	Revised budget for each agency, if any
2.1.5	Report on disbursements made and place where the related reports are available
2.1.6	Information related to procurements- (a) Notice/tender enquires, and corrigenda if any thereon, (b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, (c) The works contracts concluded – in any such combination of the above-and, (d) The rate/ rates and the total amount at which such procurement or works contract is to be executed.
2.2	Foreign and domestic tours (F.No. 1/8/2012- IR dt. 11.9.2012)
2.2.1	Budget	Budget estimate 2026-27 Budget Estimate 2025-26 Budget Estimate 2024-25
2.2.2	Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department. a) Places visited b) The period of visit c) The number of members in the official delegation d) Expenditure on the visit	Please click here to view the travel details (2025-2026) https://www.spab.ac.in/rti/CPDA/CPDA_2025-26.pdf https://www.spab.ac.in/rti/CPDA/CPDA_2024-25.pdf https://www.spab.ac.in/rti/CPDA/CPDA_2023-24.pdf Faculty Activities Available in the Annual Report of Financial Year 2024-25, Page No.24 to 79 https://www.spab.ac.in/pdf/annual_report/Annual_Report_2024-25.pdf CPDA Committee CPDA Norms CPDA Circular
2.2.3	Information related to procurements a) Notice/tender enquires, and corrigenda if any thereon, b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, c) The works contracts concluded – in any such combination of the above-and d) The rate /rates and the total amount at which such procurement or works contract is to be executed.	https://spabhopal.ac.in/tender.aspx Service Related Procurement Statement 2025 - 2026
2.3	Manner of execution of subsidy programme [Section 4(i)(b)(xii)]
2.3.1	Name of the programme of activity	Not applicable
2.3.2	Objective of the programme
2.3.3	Procedure to avail benefits
2.3.4	Duration of the programme/ scheme
2.3.5	Physical and financial targets of the programme
2.3.6	Nature/ scale of subsidy /amount allotted
2.3.7	Eligibility criteria for grant of subsidy
2.3.8	Details of beneficiaries of subsidy programme (number, profile etc)
2.4	Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]
2.4.1	Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions	Not applicable
2.4.2	Annual accounts of all legal entities who are provided grants by public authorities	Not applicable
2.5	Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1) (b) (xiii)]
2.5.1	Concessions, permits or authorizations granted by public authority	Exemption in tuition fee for SC/ST students is provided as per Government of India guidelines. View Students are also assisted for grant of Scholarships from Ministry of Social Justice and Ministry of Tribal Affairs, Govt. Of India. OBC scholarships from concerned State Government are also facilitated for students. National Scholarships Portal ( NSP2.0 ) Status of the applications verified by INO as on 21/04/2026 List of SC & ST Candidate Scholarship
2.5.2	For each concessions, permit or authorization granted a) Eligibility criteria b) Procedure for getting the concession/ grant and/ or permits of authorizations
2.5.2	c) Name and address of the recipients given concessions/ permits or authorisations d) Date of award of concessions /permits of authorizations	Details of UG & PG Students getting Concession in 2025-26
2.6	CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]
2.6.1	CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.	ACM Report Settlement of Paras SPA Bhopal. ASAR AUDIT REPORT 2024-25. ASAR AUDIT REPORT 2023-24. ASAR AUDIT REPORT 2022-23. ASAR AUDIT REPORT 2021-22. ASAR AUDIT REPORT 2020-21.

Publicity and Public Interface

3	Publicity and Public Interface
3.1	Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt. 15.04.2013]
3.1.1	Arrangement for consultations with or representation by the members of the public Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens	http://www.spabhopal.ac.in/RTI_Handbook.aspx
3.1.2	Arrangements for consultation with or representation by a) Members of the public in policy formulation/ policy implementation b) Day & time allotted for visitors c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants	Not Applicable
3.1.3	Public- private partnerships (PPP) - Details of Special Purpose Vehicle (SPV), if any	Not Applicable
3.1.4	Public- private partnerships (PPP) - Detailed project reports (DPRs)
3.1.5	Public- private partnerships (PPP) - Concession agreements.
3.1.6	Public- private partnerships (PPP) - Operation and maintenance manuals
3.1.7	Public- private partnerships (PPP) - Other documents generated as part of the implementation of the PPP
3.1.8	Public- private partnerships (PPP) - Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government
3.1.9	Public- private partnerships (PPP) - Information relating to outputs and outcomes
3.1.10	Public- private partnerships (PPP) - The process of the selection of the private sector party (concessionaire etc.)
3.1.11	Public- private partnerships (PPP) - All payment made under the PPP project
3.2	Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)]
3.2.1	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive; Policy decisions/ legislations taken in the previous one year	Admission process/ recruitments/ tender notifications etc. are widely circulated through website as well as in national newspapers.
3.2.2	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive; Outline the Public consultation process
3.2.3	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive; Outline the arrangement for consultation before formulation of policy
3.3	Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]
3.3.1	Use of the most effective means of communication Internet (website)	Please click here to visit the Institute’s Website. https://www.facebook.com/spabofficial https://www.instagram.com/spabhopalofficial?igsh=MXhqOXp2bjMweGxwNg== https://www.linkedin.com/school/school-of-planning-and-architecture-bhopal/ https://www.youtube.com/channel/UCxkR27BBLfADgINx6Pas2hg
3.4	Form of accessibility of information manual/ handbook [Section 4(1)(b)]
3.4.1	Information manual/handbook available in Electronic format	http://www.spabhopal.ac.in/RTI_Handbook.aspx https://spabhopal.ac.in/annual_report.aspx SPA Bhopal Mannuals
3.4.2	Information manual/handbook available in Printed format	A copy of Annual report in printed format is available in the library Annual Report
3.5	Whether information manual/ handbook available free of cost or not [Section 4(1)(b)]
3.5.1	List of materials available Free of cost	http://www.spabhopal.ac.in/RTI_Handbook.aspx
3.5.2	At a reasonable cost of the medium	All the information manual / handbook are provided free of cost

E-Governance

4	E-Governance
4.1	Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]
4.1.1	हिंदी	एसपीए भोपाल राजभाषा हिंदी पत्रिका स्पंदन वार्षिक रिपोर्ट हिंदी में
4.1.2	English	RTI Handbook in English Annual Report in English SUO-MOTO Disclosure SPA Bhopal Mannuals
4.1.3	Vernacular/ Local Language	SPA Bhopal Raj Bhasa Hindi Magazine SPANDAN Annual Report in Hindi
4.2	When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013]
4.2.1	Last date of Annual updation	RTI Handbook Last updated on 20 July, 2026 11:00 AM SPA Bhopal Mannuals
4.3	Information available in electronic form [Section 4(1)(b)(xiv)]
4.3.1	Details of information available in electronic form	Alumni Caste-based discrimination complaints system CPGRAMS Portal ERP Recruitment Portal Convocation Guest House Online Booking Office Memorandum Academic Calendar Annual Property Return Annual Report Anti Ragging ARIIA Directory Fee Structure Forms Holidays - 2026 Internal Complaint Committee Policies Library Catalogue Manuals Recruitment RTI Scholarship Sitemap Syllabus Tenders Webinar Series Women Cell Ordinances & Regulations of UG, PG Ph.D. programme. Events Internship Notice Announcements of GOI News & Updates Students
4.3.2	Name/ title of the document/record/ other information
4.3.3	Location where available able	www.spabhopal.ac.in
4.4	Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)]
4.4.1	Name & location of the facilities	The Telephone directory and Custodian of Information bears Name, Designation and Contact details of Office bearers
4.4.2	Details of information made available	Academics, Departments, Research, Resources, Placement, Students, People, Events Related, Recruitment, Tenders, Syllabus, Scholarships, Women Cell, Academic Calendar, Consultancy, Admission, RTI, Alumni etc. Click here to view Institute website www.spabhopal.ac.in
4.4.3	Working hours of the facility	09:00 AM to 05:30 PM (Monday to Friday)
4.4.4	Contact person & contact details (Phone, fax email)	Telephone Directory
4.5	Such other information as may be prescribed under section 4(i) (b)(xvii)
4.5.1	Grievance redressal mechanism	Click here to View Grievance redressal mechanism Click here to View Grievance redressal cell for Students Click here to View Grievance redressal cell for Faculty and Staff.
4.5.2	Details of applications received under RTI and information provided	Click here to see details
4.5.3	List of completed schemes/ projects/ Programmes	Click here to details of Projects
4.5.4	List of schemes/ projects/ programme underway	Centre for Human centric Research Centre of Geoinformatics Incubation cum Technology Commercialization Unit (ITCU) National Centre for Rural Spatial Planning Centre for Indian Knowledge Systems in Town Planning
4.5.5	Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract	Please click here to see Tender details Service Related Procurement Statement 2025 - 2026
4.5.6	Annual Report	Please click here to see Annual Reports
4.5.7	Frequently Asked Question (FAQs)	Click Here to know about FAQ
4.5.8	Any other information such as (a) Citizen’s Charter, (b) Result Framework Document (RFD), (c) Six monthly reports on the (d) Performance against the benchmarks set in the Citizen’s Charter	Official website as single window mechanism for all Institutional Related information www.spabhopal.ac.in UG Admission PG Admission PhD Admission Academic Calender Notices Syllabus Results Time Table Forms Hostel Student Activity Students Representative Body (SRB) Ordinances for UG & PG (Amended) 2024 UG & PG (Amended) 2019 PhD - Amended 2018 PhD - Amended 2020 PhD - Amended 2024 Scholarship
4.6	Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]
4.6.1	Details of applications received and disposed	The Details of RTI Applications received and information provided for the year 2025-26 Report from CIC Portal (2025-26) Quaterly Report from CIC Portal (2024-25) Quaterly Report from CIC Portal (2023-24) Summary Report of RTI request recieved and Disposed off
4.6.2	Details of appeals received and orders issued	Please click here to view the details of appeals received and information provided 2025-26. Quaterly Report from CIC Portal (2024-25) Quaterly Report from CIC Portal (2023-24) Summary Report of RTI request recieved and Disposed off
4.7	Replies to questions asked in the parliament [Section 4(1)(d)(2)]
4.7.1	Details of questions asked and replies given	parliament Questions & Replies (April 2025 to March 2026) parliament Questions & Replies (November 2024 to March 2025)

Information as may be Prescribed

5	Information as may be Prescribed
5.1	Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]
5.1.1	Name & details of (a) Current CPIOs & FAAs (b) Earlier CPIO & FAAs from 1.1.2015	FAAs: Registrar SPA Bhopal (2015 - Till Date) CPIOs : Ms. Deepali Bagchi, Assistant Registrar (2015 to 29-01-2023) Prof. (Dr.) Rachna Khare (30-01-2023 to 17-06-2025) Mr. Gaurav Kumar, Assistant Librarian (18-06-2025 to 06-04-2026) Ms. Deepali Bagchi, Assistant Registrar (06-04-2026 to Till Date)
5.1.2	Details of third party audit of voluntary disclosure (a) Dates of audit carried out (b) Report of the audit carried out	Detailed third party audit 2024-25 Summary third party audit 2024-25 Detailed third party audit 2023-24 Detailed third party audit 2022-23
5.1.3	Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD (a) Date of appointment (b) Name & Designation of the officers	https://www.spab.ac.in/OfficeOrder/2026/OfficeOrder_NodalOfficerRTI.pdf (a) 30.07.2026 (b) Dr. Tapas Mitra Professor SPA, Bhopal
5.1.4	(c) Consultancy committee of key stake holders for advice on suo-motu disclosure (d) (e) Dates from which constituted (f) Name & Designation of the officers	Consultative Committee for advice on Suo-Moto Disclosure 2025 Consultative Committee for advice on Suo-Moto Disclosure 2023
5.1.5	Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI (a) Dates from which constituted (b) Name & Designation of the Officers	Click here to view O.O 2026 Click here to view O.O 2025 Click here to view O.O 2023 Consultative Committee for advice on Suo-Moto Disclosure

Information Disclosed on Own Initiative

6	Information Disclosed on Own Initiative
6.1	Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information
6.1.1	Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information	https://spabhopal.ac.in/rti.aspx https://spabhopal.ac.in/Home.aspx https://spabhopal.ac.in/annual_report.aspx https://spabhopal.ac.in/VacantPosition.aspx https://spabhopal.ac.in/manuals.aspx https://spabhopal.ac.in/AcademicCalender.aspx
6.2	Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)
6.2.1	Whether STQC certification obtained and its validity.	Nil
6.2.2	Does the website show the certificate on the Website?	View Report

Last reviewed and updated on: 25 August, 2026 05:24 PM IST