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Access admission, administration, accounts, library, research, estate, housing and other institutional forms of School of Planning and Architecture, Bhopal.

Admission

13 Forms
Form No. Nature of Form
F-PhD-01 PhD Supervisor Consent Form
Notice and Form for Registration( Even Semester).
Registration Form for Odd Semester (2020-21 Academic session).
Exam form End Term Examination (Revised on 17/04/2024).
AEO-1 Registration Form.
AEO-2 Scholarship Application Form For P.G. Program. New
Students those who are eligible for GATE/CEED Scholarship are required to have their Bank Account in Canara Bank only.
INSTITUTE SCHOLARSHIP MONTHLY EVALUATION FORM
AEO-3 Central Sector Scholarship Scheme of Top Class Education for Schedule Tribe (ST) Renewal Students for the Year (...............) 2nd/3rd/4th Year B. Arch/ B. Planning at SPA Bhopal
AEO-4 Central Sector Scholarship Scheme of Top Class Education for Schedule Caste (SC) Renewal Students for the Year (...............) 2nd/3rd/4th & 5th Year B. Arch./ B. Plan. at SPA Bhopal
AEO-5 Scholarship Application Form For U.G. Program, (Merit-Cum-Means), For Session ..............
AEO-6 Affidavit
AEO-7 Application Form for Revaluation Examination.
AEO-8 (REVISED dated on 09-05-2025) Application Form for No Dues.
AEO-9 Admission Withdrawal Form.

Administration

12 Forms
Form No. Nature of Form
AD-1-A Earned Leave/ Half Pay Leave/ Commuted Leave/ Extra Ordinary Leave(EOL)/ Maternity Leave/ Paternity Leave For All Faculties.
AD-1-A Earned Leave/ Half Pay Leave/ Commuted Leave/ Extra Ordinary Leave(EOL)/ Maternity Leave/ Paternity Leave For All Group A Officers.
AD-1-B Earned Leave/ Half Pay Leave/ Commuted Leave/ Extra Ordinary Leave(EOL)/ Maternity Leave/ Paternity Leave For All Group B and C Employees.
AD-1/1 Medical Certificate for gazette officers recommended leave or extension of leave or commutation of leave (form 3)
AD-1/2 Medical Certificate of fitness to return to duty (form 5)
AD-2   Request for permission to leave station (Revised). New
AD-3 Application for grant of L.T.C
AD-4 Earned leave Encashment with L.T.C
AD-5 Vacation form
AD-6 Proforma for joining after vacation
AD-7 Joining Report
AD-8 Transfer of Responsibility During Leave

Account Section

19 Forms
Form No. Nature of Form
FA-1 (Revised on 16/03/2026) Requisition for Contingency Advance
FA-2 (Revised on 09/04/2026) Contingency Advance Settlement
FA-3 Application form for grant of Imprest
FA-4 Form for Recouping of Imprest
FA-5 Children Education Allowance Reimbursement Form
FA-6 Leave Travel Concession Bill
FA-7 Tour Approval and Advance Form (For Faculty and Staff)
FA-7 (A) Tour Approval Form (ONLY CPDA )
FA-8 Travelling Allowance Bill for Tour
FA-8 (A) Reimbursement form for CPDA Tour (Revised on 10/12/2025)
FA-9 TA Honorarium for Experts (Academic Work)
FA-10 TA Honorarium for Experts (Non Academic Work)
FA-11 Reimbursement of Expenses
FA-12 CPDA Reimbursement Form
FA-13 LTC Advance Form
FA-14 Form for claiming refund of domiciliary medical expenses (for claims below 3000)
FA-15 Form for claiming refund of domiciliary medical expenses(for claims above 3000)
FA-16 Form for claiming refund of In-Patient Treatment
FA-17 Form for TA/Honorarium for Foreign Experts.

Store & Purchase

3 Forms
Form No. Nature of Form
S&P-1 Indent Form
S&P-2 Requisition form for consumable items
S&P-3 Vehicle Request Form

Computer Center

9 Forms
Form No. Nature of Form
CC-1 Maintenance Request Form.
CC-2 Pre Website Update/Upload Form
 E-Mail Email Account Creation for The Department/Designation
Email User Transfer for The Department/Designation
E-Mail Account Creation of Faculty/ Staff
Email Account Deactivation of Faculty/ Staff
Email Account Creation of Student
E-Mail Account Creation of Temporary User
E-Mail Account Deactivation of Temporary User

Research and Development

6 Forms
Form No. Nature of Form
R&D-1 Adjustment of project expenditure charged to institute expenditure.
R&D-2 Advance Requisition
R&D-3 Advance Settlement
R&D-4 Cheque Submission
R&D-5 Reimbursement of Expenses
R&D-6 Research/Consultancy Project Proposal.

Library

5 Forms
Form No. Nature of Form
LIB-1 Library Membership.
LIB-2 Library Membership (Guest Faculty, Outsource, Project, etc.).
LIB-3 Book Indent/Recommendation.
LIB-4 Journal Recommendation.
LIB-7 Books Lost /Damaged Report.

Estate & Security

2 Forms
Form No. Nature of Form
E&S-1 Vehicle Pass Request Form.
E&S-2 Opening/Closing Form for Studio (revised on 16/10/2025).

Dean P & D

4 Forms
Form No. Nature of Form
P&D-1 Rulebook for booking of Auditorium (for Insiders)
P&D-2 Form for booking of Auditorium (for Insiders)
P&D-3 Rulebook and Form for booking of Auditorium (for Outsiders)
P&D-4 CCTV Policy Guidelines
Form–1 Request Form for Security and Housekeeping Arrangement
Form–2 Request Form for Maintenance Work
Form–2A Request Form for Maintenance Work for Hostels
Form–2B Request Form for Maintenance Work for Offices
Form–3 Settlement of Imprest for Minor Works
Form–4 Request Form for Issue of Sound System

HAC Forms

16 Forms
Form No. Nature of Form
HA-0 Process to apply for Houses and Surrendering the allotted house
HA-1 House allotment Application form for permanent Employees
HA-2 Application form for CONTRACT Employees
HA-3 Application form for RA-Others
HA-4 Application form for PhD and Married Scholars
HA-5 House allotment Application for Family accommodation
HA-6 House Allottment Form for Permanent Employee
HA-7 House Allottment Form for Contract Employee
HA-8 House Allottment Form for RA
HA-9 House Allottment Form for PhD Scholars
HA-10 Format for House taken over by resident
HA-11 House Hand-over & Take-over form
HA-12 House allocation and form for acceptance
HA-13 Application for Change in residence
HA-14 Application for surrendering allotted house
HA-15 No Objection certificate
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Last reviewed and updated on : 09-04-2026 17:04:52