योजना तथा वास्तुकला विद्यालय, भोपाल |School of Planning and Architecture, Bhopal

SUO - MOTO Disclosure

S.No.

Item

Details of disclosure

Remarks/ Reference Points

1.1

Particulars of its organisation, functions and duties

[Section 4(1)(b)(i)]

(i) Name and address of the Organization

School of Planning and Architecture, Bhopal

Neelbad Road, Bhauri, Bhopal (M.P.)- 462030

Website : http://www.spabhopal.ac.in

(ii) Head of the organization

Prof. (Dr.) Kailasa Rao Malkar

Email- director[at]spabhopal[dot]ac[dot]in

http://www.spabhopal.ac.in/Director.aspx

(iii) Vision, Mission and Key objectives

Vision

This school is committed to produce best Architects and Planners of the Nation to take up the challenges of physical and socio- environmental development of global standards. This will be developed as 'University of imagination', where a sense of enquiry will prevail amongst all stake holders- students, researchers, professors and society at large. School of Planning and Architecture will strive for social sustenance through universal design, cultural sustenance through conservation and environmental sustenance through the discipline of Architecture, Planning and Design.

Mission

To create School of Planning and Architecture, Bhopal as a centre of excellence for imparting quality education at undergraduate, postgraduate, doctoral and post- doctoral levels in Planning and Architecture.
To create national level research and development centre with special emphasis on research and consultancy work in the field of Planning and Architecture.

To create national level research and database centre and decision support centre for the preparation and implementation of settlement and habitat development programme for the Government.

To create the nodal centre for mentoring other architecture and spatial planning institutions in the central region.

To create a cadre of high calibre faculty members who will be devoted to teaching, research and consultancy in all disciplines that deal with Planning and Architecture.

To become socially responsible institution providing research feedback to the Government for physical development of human settlements.

Key Objectives

To support the establishment and development of School Planning and Architecture.

To provide global leadership in the field of architecture, planning and allied fields.

(iv) Function and duties

As per SPA Act 2014 and SPA Statutes 2016

(v) Organization Chart

Organizational Flow Chart

(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt

HODs

Details of HoDs tenure as on 20.08.2025

Departments of Institute
Department of Architecture
Department of Conservation
Department of Design
Department of Transport Planning
Department of Landscape
Department of Urban Design
Department of Environmental Planning
Department of Building Engineering & Management
Department of Urban and Regional Planning

Administrative Committees
Governance

Other Committees

Caste-based discrimination complaints system

Internal Complaint Committee (ICC)

Office Orders

1.2

Power and duties of its officers and employees

[Section 4(1) (b)(ii)]

(i) Powers and duties of officers(i) Powers and duties of officers (administrative, financial and judicial)

Please see page no. 24 to 30 of SPA Statues.

As Per SPA Act 2014 and SPA Statutes 2016

Organization chart

https://spabhopal.ac.in/OfficeOrder.aspx

(ii) Power and duties of other employees d>

(iii) Rules/ orders under which powers and duty are derived and

(iv) Exercised

(v) Work allocation

1.3

Procedure followed in decision making process

[Section 4(1)(b)(iii)]

(i) Process of decision making Identify key decision making points

https://www.spab.ac.in/OfficeOrder/2023/OrganisationalFlowCharts.pdf

Decisions are taken in accordance with the provisions of the Act/Statutes/Ordinances/Academic Rules & Regulations / Policies, Rules etc. of the Institute received from Ministry of Education and the decisions taken by BoG from time to time and procedures/practices of the Institute. Policy matters are decided at the level of Director/BoG.

The Director, Deans, Registrar, Finance Committee, Building Works Committee and HoDs of the institute have been authorised by the Institutes SPA Act and Statutes and through the Delegation of Financial Powers to take key decisions.

The Director in most cases and the Board of Governors in specific cases as mandated in SPA Act and Statutes .

(ii) Final decision making authority

(iii) Related provisions, acts, rules etc.

(iv) Time limit for taking a decisions, if any

(v) Channel of supervision and accountability

1.4

Norms for discharge of functions

[Section 4(1)(b)(iv)]

(i) Nature of functions/ services offered

(As per SPA Act 2014 and SPA Statutes 2016 )

Statutes of SPA Bhopal

(ii) Norms/ standards for functions/ service delivery

(iii) Process by which these services can be accessed

(iv) Time-limit for achieving the targets

(v) Process of redress of grievances

I. https://spabhopal.ac.in/CasteBasedDiscrimination.aspx

II. https://www.spab.ac.in/OfficeOrder/2023/OfficeOrderInternalComplaintCommittee.pdf

III. https://www.spab.ac.in/OfficeOrder/2024/OfficeOrder-GrievanceRedressalCommittee_for_Students251023.pdf

IV. https://www.spab.ac.in/OfficeOrder/2024/OfficeOrderGrievanceRedressalCommittee_for_Faculty_Staff251023.pdf

1.5

Rules, regulations, instructions manual and records for discharging functions

[Section 4(1)(b)(v)]

(i) Title and nature of the record/ manual /instruction.

SPA Act 2014

Statutes

Store and Purchase Manual

Accounting Manual

Library Manual

Research & Development Manual

House Allotment Rules

Delegation of Powers

Annual Reports
Ordinances & Regulations of UG, PG & Ph.D. programme.

Office Memorandum https://spabhopal.ac.in/OfficeOrder.aspx

(ii) List of Rules, regulations, instructions manuals and records.

(iii) Acts/ Rules manuals etc.

(iv) Transfer policy and transfer orders

1.6

Categories of documents held by the authority under its control

[Section 4(1)(b) (vi)]

(i) Categories of documents

Administrative & Establishment, Academics, Research, Student Welfare, Faculty Welfare, Planning & Development etc.

(ii) Custodian of documents/categories

Director, Registrar, Deans, HoDs and Section Heads etc.

1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public Authority

[Section 4(1)(b)(viii)]

(i) Name of Boards, Council, Committee etc.

Following are the Main Committees / Governing body of the Institute:

Board of Governors

Senate

Finance Committee

Building and Works Committee

Internal Complaints Committee

Selection Committees (http://spabhopal.ac.in/Governance.aspx)

(ii) Composition

(iii) Dates from which constituted

(iv) Term/ Tenure

(v) Powers and functions

(vi) Whether their meetings are open to the public?

Available in the Registrar Office and Institute Library

(vii) Whether the minutes of the meetings are open to the public?

Partially met

Yes

Available in the Institute Library.

(viii) Place where the minutes if open to the public are available?

Physical available in Institute Library

1.8

Directory of officers and employees

[Section 4(1) (b) (ix)]

(i) Name and designation

Telephone Directory

http://www.spabhopal.ac.in/RTI_Handbook.aspx

(ii) Telephone , fax and email ID

1.9

Monthly Remuneration received by officers & employees including system of compensation

[Section 4(1) (b) (x)]

(i) List of employees with Gross monthly remuneration

List

Benefits and Incentives for the Permanent Employees of the Institute are as per the 7th CPC guidelines

(ii) System of compensation as provided in its regulations

1.10

Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)]

(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority

First Appellate Authority

Shri Shaju Varghese
Registrar
Tele. : 0755-2526816
E-mail: registrar[at]spabhopal[dot]ac[dot]in

Central Public Information Officer (CPIO) for all matters.

Mr. Gaurav Kumar,

Assistant Librarian

Tele. : 0755-2526800

Email: gaurav[dot]kumar[at]spabhopal[dot]ac[dot]in

(ii) Address, telephone numbers and email ID of each designated official.

First Appellate Authority

Shri Shaju Varghese
Registrar
Tele. : 0755-2526816
E-mail: registrar[at]spabhopal[dot]ac[dot]in

Central Public Information Officer (CPIO) for all matters.

Mr. Gaurav Kumar,

Assistant Librarian

Tele. : 0755-2526800

Email: gaurav[dot]kumar[at]spabhopal[dot]ac[dot]in

1.11

No. of employees against whom Disciplinary action has been proposed/ taken

(Section 4(2))

No. of employees against whom disciplinary action has been

(i) Pending for Minor penalty or major penalty proceedings

Nil

(ii) Finalised for Minor penalty or major penalty proceedings

Nil

1.12

Programmes to advance understanding of RTI (Section 26)

(i) Educational programmes

Nil

(ii) Efforts to encourage public authority to participate in these programmes

(iii) Training of CPIO/APIO

(iv) Update & publish guidelines on RTI by the Public Authorities concerned

1.13

Transfer policy and transfer orders[F No. 1/6/2011- IR dt. 15.4.2013]

Nil

2.Budget and Programme

S.No.	Item	Details of disclosure	Remarks/ Reference Points
2.1	Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]	(i) Total Budget for the public authority	Head wise details of budget available on the below link: https://www.spab.ac.in/rti/2025/Budget_Estimate_2024-25.pdf Head wise details of budget available on the below link: https://www.spab.ac.in/rti/2025/Budget_Estimate_2025-26.pdf Annual Account Report report is available from page 58 to 103 of annual report 2023-24: https://www.spab.ac.in/pdf/annual_report/AnnualReport2023-24.pdf
		(ii) Budget for each agency and plan & programmes
		(iii) Proposed expenditures
		(iv) Revised budget for each agency, if any
		(v) Report on disbursements made and place where the related reports are available
2.2	Foreign and domestic tours (F.No. 1/8/2012- IR dt. 11.9.2012)	(i) Budget	https://www.spab.ac.in/rti/2025/Budget_Estimate_2024-25.pdf https://www.spab.ac.in/rti/2025/Budget_Estimate_2025-26.pdf
2.2		(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department. a) Places visited b) The period of visit c) The number of members in the official delegation d) Expenditure on the visit	Faculty Activities Available in the Annual Report of Financial Year 2023-24, Page No.28 to 57 https://www.spab.ac.in/pdf/annual_report/AnnualReport2023-24.pdf https://www.spab.ac.in/rti/CPDA/CPDA_2023-24_Summary.pdf https://www.spab.ac.in/rti/CPDA/CPDA_2024-25_Summary.pdf
		(iii) Information related to procurements a) Notice/tender enquires, and corrigenda if any thereon, b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, c) The works contracts concluded – in any such combination of the above-and d) The rate /rates and the total amount at which such procurement or works contract is to be executed.	https://spabhopal.ac.in/tender.aspx Service Related Procurement Statement from January 2020 to March 2025
2.3	Manner of execution of subsidy programme [Section 4(i)(b)(xii)]	(i) Name of the programme of activity	Not applicable
		(ii) Objective of the programme
		(iii) Procedure to avail benefits
		(iv) Duration of the programme/ scheme
		(v) Physical and financial targets of the programme
		(vi) Nature/ scale of subsidy /amount allotted
		(vii) Eligibility criteria for grant of subsidy
		(viii) Details of beneficiaries of subsidy programme (number, profile etc)
2.4	Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]	(i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions	Not applicable
2.4		(ii) Annual accounts of all legal entities who are provided grants by public authorities	Not applicable
2.5	Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1) (b) (xiii)]	(i) Concessions, permits or authorizations granted by public authority	Exemption in tuition fee for SC/ST students is provided as per Government of India guidelines. Students are also assisted for grant of Scholarships from Ministry of Social Justice and Ministry of Tribal Affairs, Govt. Of India. OBC scholarships from concerned State Government are also facilitated for students.
2.5		(ii) For each concessions, permit or authorization granted a) Eligibility criteria b) Procedure for getting the concession/ grant and/ or permits of authorizations c) Name and address of the recipients given concessions/ permits or authorisations d) Date of award of concessions /permits of authorizations
2.6	`CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]	CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.	CAG Report report is available from page 58 to 103 of annual report 2023-24: https://www.spab.ac.in/pdf/annual_report/AnnualReport2023-24.pdf

3.Publicity Band Public interface

S.No.	Item	Details of disclosure	Remarks/ Reference Points
3.1	Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt. 15.04.2013]	Arrangement for consultations with or representation by the members of the public (i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens	http://www.spabhopal.ac.in/RTI_Handbook.aspx
		(ii) Arrangements for consultation with or representation by a) Members of the public in policy formulation/ policy implementation b) Day & time allotted for visitors c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants	Not Applicable
		Public- private partnerships (PPP) (i) Details of Special Purpose Vehicle (SPV), if any	Not Applicable
		(ii) Detailed project reports (DPRs)
		(iii) Concession agreements.
		(iv) Operation and maintenance manuals
		(v) Other documents generated as part of the implementation of the PPP
		(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government
		(vii) Information relating to outputs and outcomes
		(viii) The process of the selection of the private sector party (concessionaire etc.)
		(ix) All payment made under the PPP project
3.2	Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)]	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive; (i) Policy decisions/ legislations taken in the previous one year	Not Applicable
		(ii) Outline the Public consultation process
		(iii) Outline the arrangement for consultation before formulation of policy
3.3	Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]	Use of the most effective means of communication (i) Internet (website)	https://spabhopal.ac.in/Home.aspx https://www.facebook.com/spabofficial https://twitter.com/i/flow/login https://www.instagram.com/spabhopalofficial?igsh=MXhqOXp2bjMweGxwNg== https://www.linkedin.com/school/school-of-planning-and-architecture-bhopal/ https://www.youtube.com/channel/UCxkR27BBLfADgINx6Pas2hg
3.4	Form of accessibility of information manual/ handbook [Section 4(1)(b)]	Information manual/handbook available in (i) Electronic format	http://www.spabhopal.ac.in/RTI_Handbook.aspx https://spabhopal.ac.in/annual_report.aspx SPA Bhopal Mannuals
3.4		(ii) Printed format	A copy of Annual report in printed format is available in the library
3.5	Whether information manual/ handbook available free of cost or not [Section 4(1)(b)]	List of materials available (i) Free of cost	http://www.spabhopal.ac.in/RTI_Handbook.aspx
3.5		(ii) At a reasonable cost of the medium	All the information manual / handbook are provided free of cost

4. E. Governance

S .No.	Item	Details of disclosure	Remarks/ Reference Points
4.1	Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]	(i) English	RTI Handbook in English Annual Report in English SUO-MOTO Disclosure SPA Bhopal Mannuals
4.1		(ii) Vernacular/ Local Language	SPA Bhopal Raj Bhasa Hindi Magazine SPANDAN Annual Report in Hindi
4.2	When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013]	Last date of Annual updation	RTI Handbook Last updated on 9th July, 2025 SPA Bhopal Mannuals
4.3	Information available in electronic form [Section 4(1)(b)(xiv)]	(i) Details of information available in electronic form	Alumni Caste-based discrimination complaints system CPGRAMS Portal ERP Recruitment Portal Convocation Guest House Online Booking Office Memorandum Academic Calendar Annual Property Return Annual Report Anti Ragging ARIIA Directory Fee Structure Forms Holidays - 2025 Internal Complaint Committee Policies Library Catalogue Manuals Recruitment RTI Scholarship Sitemap Syllabus Tenders Webinar Series Women Cell Ordinances & Regulations of UG, PG & Ph.D. programme. Events Internship Notice Announcements of GOI News & Updates Students
		(ii) Name/ title of the document/record/ other information	www.spabhopal.ac.in
		(iii) Location where available able	www.spabhopal.ac.in
4.4	Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)]	(i) Name & location of the facilities	The Telephone directory bears Name, Designation and Contact details of Office bearers
		(ii) Details of information made available	Academics, Departments, Research, Resources, Placement, Students, People, Events Related, Recruitment, Tenders, Syllabus, Scholarships, Women Cell, Academic Calendar, Consultancy, Admission, RTI, Alumni etc. Click here to view Institute website www.spabhopal.ac.in
		(iii) Working hours of the facility lity	09:00 AM to 05:30 PM (Monday to Friday)
		(iv) Contact person & contact details (Phone, fax email)	Telephone Directory

4.5	Such other information as may be prescribed under section 4(i) (b)(xvii)	(i) Grievance redressal mechanism	Click here to View Grievance redressal cell Click here to View Internal complain committee
		(ii) Details of applications received under RTI and information provided	Click here to see details
		(iii) List of completed schemes/ projects/ Programmes	Click here to details of Projects
		(iv) List of schemes/ projects/ programme underway	Centre for Human centric Research Centre of Geoinformatics Incubation cum Technology Commercialization Unit (ITCU) National Centre for Rural Spatial Planning Centre for Indian Knowledge Systems in Town Planning
		(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract	Please click here to see Tender details Service Related Procurement Statement from January 2020 to March 2025
		(vi) Annual Report	Please click here to see Annual Reports upto 2023-24.
		(vii) Frequently Asked Question (FAQs)	Click Here to know about FAQ
		(viii) Any other information such as a) Citizen’s Charter	Official website as single window mechanism for all Institutional Related information www.spabhopal.ac.in
		b) Result Framework Document (RFD)	Nil
		c) Six monthly reports on the	Nil
		d) Performance against the benchmarks set in the Citizen’s Charter	Nil
4.6	Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]	(i) Details of applications received and disposed	Quaterly Report from CIC Portal (2024-25) Quaterly Report from CIC Portal (2023-24) Summary Report of RTI request recieved and Disposed off
4.6		(ii) Details of appeals received and orders issued	Quaterly Report from CIC Portal (2024-25) Quaterly Report from CIC Portal (2023-24) Summary Report of RTI request recieved and Disposed off
4.7	Replies to questions asked in the parliament [Section 4(1)(d)(2)]	Details of questions asked and replies given	parliament Questions & Replies (November 2024 to March 2025)

5. Information as may be prescribed

S. No.	Item	Details of disclosure	Remarks/ Reference Points
5.1	Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]	(i) Name & details of (a) Current CPIOs & FAAs (b) Earlier CPIO & FAAs from 1.1.2015	FAAs: Registrar SPA Bhopal (2015 - Till Date) CPIOs : Ms. Deepali Bagchi, Assistant Registrar (2015 to 29-01-2023) Prof. (Dr.) Rachna Khare (30-01-2023 to 17-06-2025) Mr. Gaurav Kumar, Assistant Librarian (18-06-2025 to Till Date)
		(ii) Details of third party audit of voluntary disclosure (a) Dates of audit carried out (b) Report of the audit carried out	Summary third party audit 2023-24 Summary third party audit 2022-23
		(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD (a) Date of appointment (b) Name & Designation of the officers	https://www.spab.ac.in/OfficeOrder/2025/O_O_App_NO_RTI_Act_05.pdf (a) 18.08.2025 (b) Dr. Devarshi Chaurasia Associate Professor SPA, Bhopal
		(c) Consultancy committee of key stake holders for advice on suo-motu disclosure (d) (e) Dates from which constituted (f) Name & Designation of the officers	https://www.spab.ac.in/OfficeOrder/2023/O.O.-Consultative%20Committee%20for%20advice%20on%20Suo-Moto%20Disclosure%20under%20Section%204%20of%20RTI%20Act%202005.pdf
		(iv) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI (a) Dates from which constituted (b) Name & Designation of the Officers	Nil Nil Nil

6. Information Disclosed on own Initiative

S.No.	Item	Details of disclosure	Remarks/ Reference Points
6.1	Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information		https://spabhopal.ac.in/rti.aspx https://spabhopal.ac.in/Home.aspx https://spabhopal.ac.in/annual_report.aspx https://spabhopal.ac.in/VacantPosition.aspx https://spabhopal.ac.in/manuals.aspx https://spabhopal.ac.in/AcademicCalender.aspx
6.2	Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)	(i) Whether STQC certification obtained and its validity. (ii) Does the website show the certificate on the Website?	Nil Nil

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Last reviewed and updated on 20 August, 2025 01:00 PM